How to Fax from Windows 10 PC?


Three ways to Fax from Windows 10 PC:

  • Online fax service.
  • Fax machine.
  • Using software.

Online fax services suitable with Windows 10

An online fax service has a fax number that is given by a service provider.
An online fax service offers the ability to fax directly from the Internet without a dedicated landline phone line in your house, as well as the ability to access or manage fax communications from anywhere you can access the internet.

UI is very similar to a web-based email account. Features like as faxing through email, the web, and assimilation with famous software such as the Microsoft Office Suite (Word, Excel, Outlook) are available.

Fax through a connected fax machine

Many connected fax and multifunction printers have the option to fax through the machine from the computer.
Sending and receiving a fax from a Windows 10 computer through a connected fax or printer with fax, you’ll need the follow that instruction:

  • A computer running Windows 10
  • A fax machine or multifunction (print / copy / scan / fax) printer that can fax from the computer.
  • An active land-line phone line to connect the fax / multifunction printer to the phone line should not be a VoIP phone.
  • A document to send.
  • You will still need to connect the fax or multifunction printer to an active land-line phone line for this to work.
  • A fax or multifunction printer with “wireless” (such as wifi or Bluetooth) does not allow you to send and receive faxes without a phone line. The “wireless” portion of the fax/printer is only for communication between the computer and the printer – not between the fax/printer and the phone system. A “wireless” fax/printer cannot connect wirelessly to the internet to be able to send and receive faxes.
  • When setting the system up, double-check to see what happens with received faxes when the computer is not active. Some models will store received faxes in the fax/printer’s memory. The challenge with this approach is a power interruption will erase any stored faxes.

Using fax software

Sending and receiving a fax from a Windows 10 computer through a connected fax or printer with fax, you’ll need the follow that instruction:

  • A computer running Windows 10
  • Modem or Fax Board on the computer.
  • A land-line phone line.
  • A document to send.

Configuring Windows Fax and Scan:

  • Start the program through the Start Menu.
  • Click on “Tools” then “Fax Accounts”.
  • Select “Add” to have your fax modem installed.
  • Choose between Automatic or Manual Answering of the phone line.
  • Go to “Tools” and “Fax Settings” to configure additional options, including changing the automatic or manual reception, changing the number of rings before automatic pick up, configure TSID and CSID information, and automatically save or print a fax the moment it arrives.

Sending a Fax in Windows Fax and Scan:

To use the Windows 10 Fax, you need to use the “Windows Fax and Scan” program.

  • Click on the START button, select All Programs, and select “Windows Fax and Scan”.
  • On the toolbar that appears in the program, select “New Fax” – if this is the first time that a fax is being sent, you’ll be directed to the new fax wizard. This will allow you to set all the required settings to send a fax.
  • Create your fax, and then click Send to send it to the receiving fax machine.

Automatically Receive a Fax in Windows Fax and Scan:

In order to receive a fax from a Windows 10 Computer, you first need to set up the service in Windows Fax and Scan.
To set up the fax service:

  • Click the “Start” button, type “Fax” in the search box, then choose “Windows Fax and Scan”
  • At the bottom of the left pane, choose “Fax”.
  • Select “Tools” and then select “Fax Settings”.
  • Select the “General” tab, then ensure the “Allow device to receive fax calls” button is checked under “Send / Receive Options”.
  • Select “Automatically Answer after ___ Rings”, set the number of rings you want the phone to ring before the fax service answers, then select “Ok”.

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